Registration Policy and Procedures

Academic Advisement

Each student is assigned an academic advisor according to major. The advisor assists the student in making progress towards a degree. Prior to registering each semester, all students must obtain an advisor’s approval of their proposed schedules.

Audit Registration

A student may register for most courses by audit. However, laboratory courses, workshops, activity PE (EXSS) courses, and music ensembles may be audited only by approval of the instructor. An audit course may not be changed to a credit course nor may a credit course be changed to an audit course after the last day of registration for that particular course.

Repeating a Course

A student may repeat a course for the purpose of raising a grade by re-taking that course at UMHB. However, while the highest grade earned will be used to compute the grade point average, all grades will remain on the transcript. Re-taking courses at other institutions that were initially taken at UMHB may satisfy degree requirements but the UMHB course grade will remain on the transcript.

Dropping or Adding Courses (Schedule Change)

All dropping, adding, and changing courses must be arranged by the student through the Registrar’s Office in order to be considered official. A student wishing to drop or add a course must complete the schedule change via MyCampus (through the UMHB online registration system) or go, in person, to the Registrar’s Office. Students receiving VA benefits must also provide information on schedule changes to the UMHB VA Office.

Courses may be dropped as follows. Students should refer to the website for the exact dates of each drop period as these dates will vary:

• The Pre-Census Period: If a course is dropped before or on the census date, no grade or record of the class will appear on the student’s transcript.
• The “W” Period: If a course is dropped during the “W” Period, the class is recorded on the student’s transcript with a grade of “W”.
• The “WP/WQ” Period: If a course is dropped during the “WP/WQ” Period, the class is recorded on the student’s transcript with a grade of “WP” or” WQ” as reported by the instructor.
• No course may be dropped after the end of the “WP/WQ” Period.

Any student who stops attending a class but fails to officially drop the course through the Registrar’s Office will be given a failing grade in the class.

Withdrawal from the University

Students who must withdraw from the University before the expiration of the semester or session for which they are enrolled must complete the official Withdrawal Form in the Registrar’s Office and secure the approval of the Business Office. University housing students must also secure the approval of the Dean of Students before withdrawing from the University.

A student whose withdrawal is necessitated by illness or injury will be given three weeks within which to withdraw officially.

If you withdraw, you are immediately eligible to reapply for admission unless you are placed on academic suspension for this withdrawal semester due to receipt of WQs for withdrawn courses. In that circumstance, you would not be eligible to reapply for admission until a minimum of one “long” semester has passed.

Students experiencing a disruption in enrollment lasting longer than one academic year must reorganize their respective degree plan to conform with the current catalog.

Students who stop attending classes but fail to withdraw officially will be given failing grades in all courses.

Awarding of Transfer Credit

The University of Mary Hardin-Baylor accepts in transfer college-level course work with a grade of “C” or higher from regionally accredited United States institutions of higher education. Transfer credit may be applied to degree requirements, including core curriculum, major/minor curriculum, and general electives, as deemed appropriate by course age, level, and content. Transfer course equivalencies are determined through the collaborative efforts of the Registrar’s Office, the academic departments, the deans, and the Provost’s Office on the basis of the comparability of the nature, content, and level of the learning experiences to those offered by UMHB and the appropriateness and applicability of the learning experiences to the programs offered by UMHB.

Course work with a grade of “C” or higher from United States colleges or universities accredited by other Council for Higher Education Accreditation (CHEA) recognized accrediting bodies may be considered for transfer on a course-by-course basis upon the written petition of the student to the chair of the academic department under which the course content falls. Documentation detailing content studied such as course syllabi may be requested for petition consideration. All transcripts, certificates, and diplomas from institutions outside the United States must be sent to an approved foreign credential evaluation service for a course-by-course evaluation in order for the possibility of transfer credit to be determined.

Only official transcripts will be evaluated for potential transfer credit.

• New students must submit an official transcript from ALL previously attended colleges and universities. Even though courses taken at one institution may be noted on another institution’s transcript, an official transcript from each institution at which courses were taken is required. Transcripts should be sent directly from prior institutions to the UMHB Admissions Office.

  University of Mary Hardin-Baylor
  Admissions Office
  UMHB Box 8004
  900 College Street
  Belton TX 76513

• Readmitted students who attended any other institutions during their absence from UMHB must submit official transcripts reflecting such attendance. Transcripts should be sent directly from the institutions to the UMHB Admissions Office.

  University of Mary Hardin-Baylor
  Admissions Office
  UMHB Box 8004
  900 College Street
  Belton TX 76513

• Current students who concurrently enroll in other institutions must submit official transcripts reflecting their concurrent enrollment. Transcripts should be sent directly from the institution to the UMHB Registrar’s Office.

  University of Mary Hardin-Baylor
  Registrar’s Office
  UMHB Box 8425
  900 College Street
  Belton TX 76513

A maximum of 66 semester hours of community/junior college work may be accepted in transfer unless otherwise stipulated in program specific articulation agreements. Community/junior college hours will only transfer as lower division (freshman-sophomore) credit, even if UMHB offers comparable courses at the upper division level. While lower division courses may be approved to satisfy specific upper division course requirements, the credit will not apply towards upper division credit totals. Developmental/pre-college level, technical/occupational (including professional certificate programs), and continuing education courses are not accepted in transfer. Credit is not awarded for experiential learning. No limit is placed on the number of transferable credits from four-year colleges or universities. However, students must meet all the credit, grade, and residence requirements as stated in the Degree Requirements section of their respective UMHB catalog.

A minimum grade of “C” is required in order for a course to be applied to a UMHB degree plan.

The current criteria for evaluating CLEP (credit by examination) and AP (advanced placement) can be found on the Counseling, Testing and Health Services website at http://cths.umhb.edu/umhb-credit-exam-chart.

Credit from quarter system schools will be converted to semester hours.

Military training will be evaluated using the American Council on Education (ACE) guidelines upon submission of military transcripts.

Transfer courses along with their respective credit hours are posted to students’ academic records and are available for degree planning purposes by the end of the semester in which the transcripts are received. However, grades for transferred course work are not posted to students’ academic records and are not included in term or cumulative GPA calculations unless otherwise stipulated in program specific articulation agreements.

Students at the University of Mary Hardin-Baylor who wish to enroll in course work at another institution and apply those hours toward their UMHB degree must complete the Pre-Approval of Transfer Credits form and submit it to the Registrar’s Office. The purpose of this permission is to ensure appropriate content, upper-level classification of the course if applicable, and overall suitability for the student’s degree plan. Courses approved by an academic department as substitutions for major/minor requirements are not automatically granted approval by other departments using the same major/minor requirements. UMHB is not responsible for courses taken without proper approval. See http://registrar.umhb.edu/transfer-equivalency-information for transfer equivalency information. See http://registrar.umhb.edu/texas-common-course-numbering-system for information about the Texas Common Course Numbering System.

Students at the University of Mary Hardin-Baylor who wish to enroll in course work in a foreign country and apply those hours toward their UMHB degree must secure written permission from their advisor, chairperson, and dean. Documentation should be provided through a foreign transcript evaluation service.

Transfer credit inquiries may be directed to registrar@umhb.edu or 254-295-4510.