Transcripts

           The official course transcript uses the following course numbering system:

• The first digit denotes the course level (1-Freshman, 2-Sophomore, 3-Junior, 4-Senior).  Freshman- and sophomore-level courses are classified as lower-level.  Junior- and senior-level courses are classified as upper-level.
• The second digit denotes the number of semester credit hours at which the course is valued.
• The third and fourth digits are curriculum-tracking numbers.

            Each course has been assigned a semester credit hour value as denoted by its course number.  Grade Point Averages (GPAs) are the quotients of total grade points divided by total graded hours.  Term GPAs include all University courses completed during a student’s term of enrollment.  Career GPAs include all University courses completed for a student’s pursued degree.  Grades for transferred courses are not posted to students’ academic records and are not included in Term GPA or Career GPA calculations unless otherwise stipulated in program specific articulation agreements.

The official course transcript key includes the following grades for all Competency Based Education:    

*Not Counted in Computing GPA

The Scott & White School of Nursing adheres to the University grading scale with one exception.  The Scott & White School of Nursing has additional grading policies based on critical components. If the student does not meet the required minimum grade of 75% average on the critical components, the student will not pass the course and will be assigned an F.  If the student meets the requirement of 75% average on the critical components, then the course grade will be calculated according to the assignment grading weights, consistent with the University grading scale.

• The “TL” grade signifies the student has completed lower-level (freshman-level or sophomore-level) transfer equivalencies that comply with the University’s transfer credit policies.  “TL” grades are not counted in computing GPAs.
• The “TU” grade signifies the student has completed upper-level (junior-level or senior-level) transfer equivalencies that comply with the University’s transfer credit policies.  “TU” grades are not counted in computing GPAs.
• The “CR” grade signifies the student has completed test equivalencies that comply with the University’s credit by examination policies.  “CR” grades are not counted in computing GPAs.
• The “NC” grade signifies the student started but did not complete a competency within the term.  “NC” grades are not counted in computing GPAs. 
• The “W” grade signifies the student has withdrawn from the University.  “W” grades are not counted in computing GPAs.
• The “WIP” grade signifies work in progress between the term start date and the term end date.  “WIP” grades are not counted in computing GPAs.

• The “WIP” rating signifies work in progress between the term start date and the term end date.

  CBE at UMHB is self-paced.  Posting of successfully completed courses/competencies and the respective grades/ratings to students’ transcripts will follow the schedule published by the Office of the Registrar at http://registrar.umhb.edu/academic-calendar.

  Grades of "I-Incomplete" are not awarded.  Courses/competencies started but not successfully completed/mastered within a term must be repeated in subsequent terms until successfully completed/mastered.  A student’s final enrollment in a course is coded with an “R” on the official course transcript.  All previous enrollments in a course are coded with an “*” on the official course transcript.  Only successfully completed/mastered courses/competencies earn grades/ratings that count toward GPA calculations and semester credit hours that count toward degree requirements.   

            Academic Good Standing: Students must complete the minimum semester credit hours of courses/competencies required to make measurable progress toward degree completion every semester to maintain academic “Good Standing.”

            Academic Warning: Students who are engaging in learning activities each week but who are not considered to be making timely progress toward degree completion at the end of a semester are placed on academic “Warning” for the following semester.

            Academic Suspension: A student failing to complete the required minimum semester credit hours of courses/competencies by the end of a "Warning" term is placed on academic “Suspension.”  Students who are placed on academic suspension are administratively withdrawn from CBE y at UMHB and are ineligible to re-admit to the CBE at UMHB Program for a minimum of one 7-week term.

            Academic Suspension: A student for whom the CBE at UMHB approves an appeal of academic suspension is given the academic standing of “Warning Continued by Appeal” for the following term.

            Academic Dismissal: Students failing to complete the required minimum semester credit hours of courses/competencies by the end of a "Warning Continued by Appeal" term may be placed on academic “Dismissal.”  Students who are placed on academic dismissal are administratively withdrawn from CBE at UMHB and are ineligible to re-admit to the CBE Program.

            Administrative Withdrawal: Students must engage in a learning activity each week.  If students do not engage in an academically related activity for two (2) consecutive weeks, the students may be administratively withdrawn from CBE at UMHB.

            More information on academic standing can be found within the Academic Standards section of this catalog.           

  Options by which students may request copies of their transcripts are published by the Office of the Registrar at http://registrar.umhb.edu/how-request-transcript.  In accordance with the Family Educational Rights and Privacy Act (FERPA), the Office of the Registrar will not release transcripts to anyone other than the student without the written permission of the student unless specifically permitted under FERPA exceptions.

  Transcripts will not be released to current or former students whose financial obligations to the University have not been satisfied.  Financial obligations may include, but are not limited to, money owed to the library, bookstore, health center, business office, or any other department or agency considered a part of the University.

            The University may withhold transcripts from all students who gain entrance to the University by using fraudulent records, including students who, during their enrollment at the University, provide fraudulent records relating to courses taken at other educational institutions.

Disciplinary Notation on Transcript

If a student is ineligible to reenroll at UMHB for a reason that is neither academic nor financial, the university is required by law to note that fact on the student’s transcript.

If a student withdraws from the university with pending disciplinary charges that may result in the student becoming ineligible to reenroll for a reason that is neither academic nor financial, the university may not end the disciplinary process until it makes a final determination of responsibility and eligibility to reenroll.

Any transcript issued while such charges are pending may be reissued with the required notation by the university (1) once the disciplinary charge is concluded (and the student is found responsible), and (2) the student’s appeal rights are either concluded or expired. For purposes of this policy, a disciplinary charge is pending as soon as an allegation of student misconduct has been made to the university official who is responsible for making an investigation or determination with respect to such misconduct.

The university may remove a notation described in this paragraph from a student’s transcript if the student requests the removal and the university determines that good cause exists to remove the notation.